Category: Legal Billing Tips

21 Sep

4 Tips for Effective Invoicing

4 Tips for Effective Invoicing for Legal Firms

Both small and big business owners are expected to keep their businesses running, and the only way to achieve this is by maintaining a steady cash flow. It is possible for a law firm to miss payments if they fail to invoice clients. Although the invoicing process can be very complex, any business that does not have a proper invoicing platform is bound to incur massive loses. The New York City Law Department is one of the many law firms that have already adopted the use of modern invoicing platforms when it comes to legal billing. An effective invoicing process guarantees business mangers a peace of mind, and at the same times makes things easy for the client.

Invoices are normally sent to customers or clients as a bill of payments they are supposed to make as a result of the provided goods or services. An invoice indicates the service rendered or supplied product, the amount of money to be paid, and the expected mode of payment. The invoicing process is normally done by the accountants, but small business owners do it on their own. An organization’s invoicing process determines whether they will receive payments within the stipulated time or not. Law firms are classified as business entities, and are also expected to have an effective billing system. Modern law firms have adopted the use of Legal Billing Software that makes it possible for the firms to generate invoices within the shortest time possible. Apart from that, such a software enables a law firm to track time and expenses, provide detailed payment reports, provide retainer alerts, and at the same time locate unbilled expenses. The following are four major invoicing tips that can be adopted by law firms or other businesses:

Automating the process

As mentioned earlier, it is important for both small and large legal firms to set up a Legal Billing Software as a way of automating their invoicing process. The software has invoicing capabilities, and firms can sign up for any of the many available platforms to improve their invoicing experience. In addition, cloud invoicing applications are very effective in securing billing information. Apart from reducing invoicing costs by more than 50%, invoicing software reduces mistakes. The legal department at the University of Georgia has also experienced an improvement in its legal billing process after adopting the Legal Billing Software.
Sending Written Quotes

Before delivering a particular service or product, it is important to send a client some written price quote as it helps to manage their expectations. The written quote should include the estimated cost, and the preferred mode of payment. Before accepting the order, one must ensure that the client has accepted their terms and conditions.

Use of Polite Language

It is possible to increase the chances of being paid by using polite language “thank you for doing business with us” or “please remember to pay on time”. Customers that pay early or on time deserve to be sent thank-you emails or notes because it helps in maintaining a business relationship. Moreover, it is a good idea for businesses to remind customers of their desire to serve them again and some of the new products or services they are offering. Building a strong relationship with customers increases the chances of a repeat purchase or a referral.

Including all the Pertinent Invoice Details

It is always easy for clients to pay promptly if the invoice includes all the pertinent details. Each invoice should include all the essential details because it eliminates delays that are caused by incomplete information. There are some clients that pay attention to detail, and cannot give out any payment if some information is not available. Some of the most important details that must be on every invoice include:
 The invoice ID number
 The amount charged for a service or product
 The related taxes and additional charges
 Details of the service or product provided
 The client’s name and address
 Company Information
 Expected date of payment
 The preferred mode of payment
 The preferred currency
It is always a big challenge for law firms to keep track of all the details, and that is why a Law Firm Billing Software is necessary. A Law firm that wants to keep their invoice data in an organized manner should change from manual invoicing to automatic invoicing. Law Firm Billing Software guarantees flexibility and accuracy in keeping invoice data. In addition, it becomes very easy to retrieve an invoice or any related data if there is a Legal Billing Software.
19 Sep

6 Ways to Ensure You’re Getting Paid on Time

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1.) Work agreement

When you are first agreeing on the scope of work that needs to be done with the legal billing software, it is very important to make sure that you state all of the costs involved in the work and the terms of the methods of payment on the contract. Therefore, you will need to ensure that the client is going to agree on these terms before the work is started. This means that you are not going to have any problems getting payment from the client once the work is done. But if there are any issues, then you will have proof of the agreement so that you have a good case.

2.) Multiple payment methods

It is very important to make sure that you are open to accepting all of the different forms of payment. This is one of the main reasons why you might have problems getting payment from your clients. But your clients are not going to have any problems with you take all of the credit cards, cash, or check as your forms of payment. You can also take Paypal because so many people are now using it since Internet access is everywhere. You want to make sure that the clients are going to have less excuses for paying their bill through the law firm billing software.

3.) Upfront payment

A lot of lawyers are now getting the deposit upfront for the work that they are planning on doing. You could also set up a payment scheme for your clients. This means that you are going to be taking a proportion of the money before the work is done. This is one of the most effective ways of making sure that you get all of your money but you can still set boundaries with your customers. When there is a smaller balance due when the work is done through the law firm billing software, it is going to be a lot easier for the client to make the payment.

4.) Payment terms

It is very important to make sure that you are sticking to all of the terms of your payment plan with the legal billing software. If the client does not pay the money that they owe you within the time limit, then you need to follow through with all of the conditions of the contract. Therefore, the invoices need to state when the money is due and what is going to happen with the payment is delayed. Most of the time, it means that you are going to charge interest, report them to the proper people, and take legal action if you need to.

5.) Prompt Payment Code

Before you do any work for the client, you need to sign up for the prompt payment code. The code is going to allow the business to build a strong relationship with the customers with the South Dakota Odyssey Case Management. Therefore, they are going to be confident that you will be paid for the work that you have done. The code is set up through the Department of Business Innovation and Skills for the UF LAW TO SURVEY LEGAL PROFESSION S.

6.) Invoice finance

Lawyers are now choosing to use the invoice finance, which is a solution for the company that might be struggling with late payments from their clients. It lets you to get access to the money you need as soon as the invoice is issued to the client. Therefore, you are going to have cash flow at the end of the month. It is important to make sure that the legal assistant that is helping you actually has a legal assistant certificate so that you know that they can help you with your clients and the money that they owe you. Plus they will need to know how to use the legal billing software for you.
15 Sep

Managing Accounts in Legal Billing Softwares

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Top Strategies for More Effectively Managing Your Accounts in the First Place – LEGAL BILLING SOFTWARE,Currency, Mac Productivity, Paralegal Specialist Schedule, and More

• Go Electronic.
• Reduce Those Payment Terms.
• Maintain Many a Healthy Work Relationship.
• Provide Multiple Payment Methods.
• Consider Whether to Hire an Accounting Company.
• Set the Clearest Credit Policies.
• Make Collections Your Last Resort.

LAW FIRM BILLING SOFTWARE and More

LAW FIRM BILLING SOFTWARE can help you meet each of these goals in the timeliest manner. It can also help you to responsibly keep track of everything you need to do for your law business, whether it be big or small; size or busyness do not matter, but you must have a strategy, and that’s where this kind of software kicks into gear, making all things more efficient and precise – not to mention cost-effective. You never want to lose or misplace those highly sensitive payroll records, now, do you? I would think and hope not.

LEGAL BILLING SOFTWARE 101

It’s made with you in mind. It gives you thousands of small, in-built applications that will help you to manage the information for all of your accounts as effectively as possible. It offers countless labelization and categorization strategies and tools to help you not miss a single file, document or piece of relevant information. Just imagine: You’re working on a top secret legal court case in which there is much at stake, and you are on the verge of winning your argument and setting that client free, until you suddenly miss the last crucial bit of information – the one piece of evidence that is going to bring this case home once and for all; if this is you, then please do not continue to make this crucial mistake, and simply invest in a good quality of product – a legal software of this form. You will not regret your purchase but will thank God, with every last breath, that you made it just in time.

Needs

Whether you need trust accounting, time sensitive information management, control locks on certain files and admin. records, a timeline organizer fo every file, person, record or event by date and current relevancy, or simply a basic stopwatch with an alarm clock that tells you it’s time to get back in the room in two minutes, these special software programs can save your life – perhaps even literally. Anyways, when you count the cost of the initial investment, you realize that it is really you who is winning in the end; you’re not putting down half as much money as you are getting back from saving time and efforts in the long run, both of which cost you money anyways.

Save
Has it not been said, many a time, that time is money and money is time? Thus, if you waste one, you waste the other. What if, however, you manage to save yourself a significant chunk of both each day? Would that not be a large saving with dividends that bear thousands in the long run? This is just my opinion, of course, but I would sure think so. Consider it: That is all I am saying; after all, what could there possibly to lose?

Abacus Law

From Abacus Data Systems, it’s a top choice among many offered out there today – especially when it comes to managing accounts. This one is also the best all around. It ranks at five stars in nearly every online review and holds its own on countless other levels. It will keep all your information in one place in five minutes or less; its built-in system and settings are both likewise the easiest to configure, play around with, maneuver and enjoy for the long haul. Those clients will certainly be happy you used it, and that’s an understatement: They’ll be ecstatic when you win.

LEGAL BILLING SOFTWARE

Did you know that using this sort of software can also enhance your thinking and creativity skills combined? It’s no less true that the software’s many functions will allow you to come up with new ideas and uses for it that you never thought before, thereby increasing your ability to think on your feet as well. Plus, you can come up with new sorts of arguments and their relevant proving points while you conjure up every possible way to get that Uncle Rio out of jail for sneaking $50 to his abuelita in Mexico. All joking aside, this software opens doors and makes free thinking possible.
11 Sep

5 Tips for Legal Billing in Family and Divorce Cases

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5 Essential Tips for Legal Billing in Family and Divorce Cases

Legal fees have significantly increased in the recent past. As a result, clients have become more cost-sensitive and are always examining the invoices they receive from law firms. The internet has made it convenient for consumers to obtain more information on electronic billing and LAW FIRM BILLING SOFTWARE solutions. This has resulted in increased scrutiny and disputes when it comes to billing.

Simple billing errors can portray a bad image on the firm. It can also reveal the tension under even the most experienced attorney. A disputed bill will definitely affect the good relationship between a client and the attorney. Law firms should, therefore, be careful when handling client-bills in order to avoid mistakes that may ruin an attorney-client relationship. Tennessee State Courts, for example, directs that all lawyers must remain ethical in their operations in order to maintain client-confidence in the legal systems.

Below are some essential tips on how to come up with a non-disputable legal bill for family and divorce cases:
• Use modern-technology billing solutions
• Understand client’s payment policies and bill after every milestone
• Involve the client in billing process
• Report emerging unexpected-costs promptly
• Send itemized bill
• Use modern-technology billing solutions
There are several legal billing software solutions that have been designed to make billing easy and accurate. They make it easy for law firms to do time tracking, task coding, and processing of data in order to come up with effective billing arrangements. Some of the best legal billing software include; Bill4Time, Ebillity, and Freshbooks. These solutions have been created to eliminate disagreement between law firms and their customers.

Understand your client’s billing policies and bill after every milestone

Different clients have got different billing policies and procedures. Double check the client’s engagement letter to be sure. This will help you meet your customer’s expectations.
Most companies prefer task-based billing. Each of the tasks is given a code that will be used to scrutinize the invoice received. Clients are more willing pay the bill when the memory of your doubled-effort is still fresh in their mind. They are likely to clear the bill without complaints. It is important to send a ‘no bill’ note whenever you offer your services for free.

Involve your client when drafting the bill

Clients do table a lot of expectations when they approach a law firm. It is essential that you note down all areas of interest as listed by the client. Break down the cost of each item in order to help you come up the logical cost of the case. You have to do this together with the client. It is important since it eliminates doubt when you finally send the invoice.

Report any emerging-unexpected-cost promptly

Any unplanned cost that is arising in the course of the case must be reported to the client in a timely manner. You must never surprise a client with a bill that is bigger-than-expected. A bill that is bigger-than-the-expected is mostly interpreted to be a sign of incompetence or inability to accurately calculate scope and risks. The secret is to keep the client up to date on progress and latest events.

Send itemized bills

you must never send a generalized bill to your client. The bill should clearly indicate what aspect of the project you are charging the client for and how much each cost. It sounds tedious and time-consuming. It is, however, very easy if the legal entity keeps specific and accurate data. Desist from sending block bills. Many interpret them as a strategy to trick them. Your firm has to be accountable. According to a journal on Harvard law school case management, accountability is a primary in building a lasting relationship with clients.

Modern legal billing software solutions in the market

Popular providers of LAW FIRM BILLING SOFTWARE solutions include; Bill4Time, Ebillity, Freshbooks, PCLaw, and Cosmolex. The solutions are either server or cloud based. Server-based software solutions have to be installed it into the company’s computer server where all users can access. Cloud-based billing software, on the other hand, requires a company to pay a monthly fee for each of the users.

Billing is vital when it comes to both customer satisfaction and retention. Mistakes in the invoice can totally ruin the healthy relationship between the two parties resulting in loss of business. Firms with a large customer-base should embrace Differentiated Case Tracking Program in order to enhance service delivery and accurate recording. The customer is the reason why businesses exist. Their needs should, therefore, be the primary concerns of the business; accurate and effective billing being a major one.

10 Sep

3 Best Legal Billing Resources

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The Three Best Legal Billing Resources

No legal practice or law firm should try to track client payments and billable hours without quality law firm billing software. The University of Georgia Continuing Education Department has a formal preparatory course for attorneys; it teaches lawyers and potential lawyers about the software and computer programs needed for a successful practice. That’s just how important billing software is to the legal office. Below is a list of the three best legal billing resources:

1. Case Management Software
2. Electronic Discovery Software
3. Time Tracking and Billing Software

Each software program is designed for law firms to manage all related aspects of case preparation. These are standalone programs; but some prerequisite computer technology is required. They work in conjunction with LexusNexis CaseMap and TimeMap, Summation iBlaze, MS PowerPoint, and AbascusLaw. The resources are a part of a much larger intuitive interface, which can be customized for practice specifications.

By “standalone” this means that the software can run independently of other computer programs. But it is important to point out that they can also be integrated with other software programs such as QuickBooks.

The Practical Aspects of Law Firm Billing Software

Law firm billing software can influence the overall morale of a practice. Because there isn’t any question of error or incorrect results when time billable hours are documented through automatic time capture. The software streamlines the process and eliminates the hassles of manual time tracking. And it is much more of a challenge to track legal time with regular accounting software. Regardless of the size of the practice, law firm billing software helps each attorney manage their time more efficiently by tracking all expenditures related to billable hours.

Programmatic Legal Billing Software

Gone are the days when a client would walk in and plop down a large lump sum upfront to cover their legal fees. Today, there are a myriad of issues involved in preparing a case for trial, including docket control, litigation support and case management. In the ever demanding dynamics of the legal landscape, it’s crucial to know the amount of time that the firm invests in every case. The most practical manner of tracking billable hours is computer generated client invoices. Some top features of legal billing software are:

  • Automatic conversion of billable hours
  • Populated entry fields with correct column headers
  • Easy customization for client tasks and expenditures tracking
  • Receive payments, generate invoices and manage correspondence
  • Secure cloud based services and comprehensive reports creation

Law firm billing software is a practical method for recording and tracking the hourly charges for client services. Regardless of how many attorneys are on staff, the allocation of time expenditures is related to productivity.

UF Law To Survey Legal Professions
According to a 2009 study performed by the legal studies department at the University of Florida Levin College of Law, computer systems are seen as an efficient way to manage cases and prepare billing paperwork. When it was announced to the public that, “UF Law to survey legal professions,” it was considered a way to determine which software programs benefited law firms the most. The survey was not a blind item; it was sent by direct mail to “targeted” legal professionals.

The purpose of the survey was to identify which case management systems were most effective in supporting how the software is designed. Legal case management solutions are only effective if they work as intended. When the survey results are tabulated, UF hopes to use the information to help develop more intelligent computer software in the future. Each law firm has unique needs and the survey incorporated the fact that customized versions are often required.

Billing Software is the Backbone of Timekeeping

Billing software presents a variety of easy to follow formats. Because each law firms performs different preparatory procedures for cases, there are a plethora of customized features to choose. The basic requirements of billing software is that it tracks billable hours automatically. So, it’s accurate to say that billing software is the backbone of timekeeping for legal firms. The main purpose of tracking time spent is to manage rates, because that translates into profit revenue. A standard option is integration with other billing and accounts receivable systems. This includes MS Office, QuickBooks and Outlook. For some firms, with a large number of attorneys on staff, a customized timekeeping application may be necessary. Billing software combines all aspects of timekeeping, such as expenditures and tasks tracking, descriptions, and rates and hours.

Word Mistake Corrected:

UF LAW TO SURVEY LEGAL PROFESSION S

8 Sep

3 Ways to Make Your Legal Fees Reasonable Yet Beneficial

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Essential Tips on How to Avoid Legal Billing Client Confrontation

Clients have become more cost-conscious than ever on their legal bills. This is because they are able to access a lot in information about legal billing, thanks to the internet. As a result, many clients now concentrate on how to rationalize legal costs. In order to maintain their reputation and remain competitive, law firms should be keen when dealing their customers and especially on financial matters.

It is important to note that simple billing mistakes can actually depict the tension beneath even the most experienced lawyers. It can as well distort the good relationship between a client and the law firm.

 

Evade billing disagreements

 

Here are some important tips on how to avoid legal billing disagreements with clients:

  • Budget for the project together
  • Prior communication on emerging costs
  • Keep accurate and reader-oriented records
  • Incorporate technology and educate the team

 

Budgeting together

 

Clients always come with a lot of expectations to the attorneys. It will, therefore, be important to analyze the scope and cost associated with each aspect of the project together. This helps to manage the set expectations and eliminate conflict when the bill is finally presented.

 

Prior communication on emerging costs

 

Avoid surprising the client with unexpected costs. No company wants a shocking large invoice. A bill that is larger than expected is an indication of miscalculated scope and risks. It portrays incompetence on the service provider. Legal entities should avoid this by simply keeping the client up to date on progress and latest happenings.

 

Keeping accurate and reader-oriented records

 

Comprehensive records will always help to eliminate disagreements. Desist from sending vague or general bills to your client. Make the bills itemized and more specific. This helps the client to establish how much he/she has to spend on each aspect of the case. The document to send to a client as a bill must be free from mistakes. The billing attorneys should remain more careful since many consumers have opted to hire auditing firms to monitor their invoices. Double checking the document before handing it over to a client is the perfect solution.

 

Incorporate technology into your operations

 

There are several software solutions in the market that can save a law firm from such misunderstandings. Some of these software solutions have been designed to perform time tracking, task coding and have the ability to analyze the encoded date to give special fee arrangements as well as alternative billing agreements.

Law Firms should also employ qualified legal administrative assistants. The assistants should have a legal assistant certificate, from a recognized legal information institute. The administrators should also have basic knowledge of law firm billing software solutions. They should be trained to understand how the firm’s billing system works. This will enable them to generate logical invoices which are error free.

 

Law firm billing software solutions

 

Some of the most popular law firm billing software companies include; Bill4Time, Ebillity, Freshbooks, PCLaw, and Cosmolex. Some of these software solutions are server-based while others are cloud based. For the server-based software, you have to install it into your computer server where all users can access. This requires an IT expert and the consumer pays once for each licensed user. Cloud-based software, on the other hand, requires a company to pay a monthly fee for each of the users.

Bill4Time, Ebillity, and Freshbooks have been confirmed to be the best for use as legal billing software. These legal billing software solutions have been created to eliminate confrontation between law firms and their customers.

 

Handling difficult clients

 

It is vital to note that there are clients who are naturally difficult to handle. One must, therefore, be prepared on how to deal with this category of clients. In order to maintain a good attorney-client relationship when handling such people, a lawyer must focus on aspects that will create a solution and not more problems.

Strive to offer the best service to the client, understand his/her billing policy, communicate effectively and send accurate invoices. The client will definitely feel your concern towards his/her problem. The least your customer will be left to is collaboration.

From a practical standpoint, it is important to make your client understand that changes in scope have got a direct effect on budget and time. In one of the Harvard law school case management journal, it is emphasized that accountability is key when it comes company-client relationship. Legal entities should, therefore, move with speed to adopt law firm billing software solutions which will help them to accurately monitor and account for each aspect of their projects. This will eliminate their billing errors.

 

7 Sep

5 Ways a Legal Billing Software Can Help Your Practice Grow

Legal Billing Software: Growing Legal Practice:

Legal Billing Software can certainly help your law practice grow and prosper. Legal billing software can help a law practice run the office in an efficient and more organized fashion.

Legal Billing Software can help a practice in a variety of ways such as:

*Improve Accounts Payable & Receivable.
*Keep track of Trust accounts.
*Organize payroll and billing invoices.
*Store and update Financial statements.
*Better organize emails.

What Else?

Legal Billing Software can help manage important cases, store calendars as well as important attorney-client communications. Generally speaking, Legal Billing Software can ultimately save time, money and it can help increase overall in house productivity.

Much of the billing software for legal purposes is Cloud based. Therefore, a cloud based platform provides a simple and easy to understand solutions for both small and large law firms. Managing important cases and meeting specific deadlines is certainly made easier and more manageable by implementing the use of billing software.

Digitally Track Your Time

Software of this kind offers a time tracking feature. A time tracking feature can help the user manage tasks on a daily, weekly and even monthly basis. The accounting as well as billing features are for sure an added bonus to users.

Law Firm Billing Software can make legal billing a great deal easier. Essentially, Law Firm Billing Software can allow an attorney to work less and earn more money. Office staff can generate several billing ledgers by the simple click of a button. In addition, this type of software can be easily accessed from an office computer, laptop, iPhone and even a tablet.

An attractive feature of this software is that it can be accessed from locations away from the office. Therefore, you can access important documents from your home even your car if necessary.

Billing Software companies will many times offer a 30 day free trial period for attorneys. Actually, you can easily sign up on line to take advantage of a trial offer for Software related to Legal Billing.

South Dakota Odyssey Case Management is a case management system that provides helpful and accurate information to the public. This unique system provides up to date information concerning:

*Supreme Court rulings.
*E-Filing guidelines & updates.
*Drug Court & Small Claims Court Information.

The Case management system web site also provides information on local programs and services as well as probation updates and information. Essentially, this is a very useful and informational system for not only attorneys but for just about anyone.

Accounting Law pertains to the American Institute of Certified Public Accountants. Certain standards are set forth for accountants that they are expected to follow. In addition, this type of law can also involve accounting standards as they apply to the Securities and Exchange Commission.

Law pertaining to accounting also involves recording and or settling accounts and financial data. In addition, income and expenses must be determined for tax purposes. Finally, income must be reported on a yearly income tax return. Failure to comply with such laws can have serious ramifications.

*Law Office Essentials:

Essentials for the Law Office can pertain to general rules and regulations for operating an legal firm. Therefore, there may be rules in place that must be followed concerning general code of conduct as well as billing and appointment scheduling and practices. There are essentials required for running an efficient and organized law office. Updating billing software may be one way of keeping operations running effectively.

Utilizing an efficient software program is critical when running a busy legal practice. Surprisingly software of this nature is relatively inexpensive. Some companies offer software and packages for under $40.00 per month. It is well worth the initial investment when you receive the benefits from such sophisticated and useful software.

5 Sep

How Digitally Sending Invoices Can Keep You Organized

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Digitization of Invoicing

 

Digitization of documents has become the common trend in organizations. It has been enabled by digital backups and filling utilities and helps in ensuring safe storage of records, secure access to data and accuracy in records. Organizing invoices is an important measure in any firm to prevent errors that are likely to occur in accounts. Invoices can be stored as papers or through electronic means. Electronic invoicing is the most efficient accounting method. Today, most organizations including law firms have adopted the use of electronic receipts which are stashed in emails, phones or cloud services.

 

General Ways of Storing Invoices

 

 

  1. Computer spreadsheets are more efficient than the printed ones. Spreadsheets allow one to store information in categories making it easier to trace data when needed. They can be divided on a timely basis such as weekly, random, and monthly invoices.
  2. The use of an invoice book. Invoices can be kept as an electronic book with each invoice stored differently.
  3. A filing cabinet is also necessary to ensure easy access. It is common with paper invoices but with the use of electronic invoicing invoices can be categorized based on type, company or even occurrence and then saved in different folders.

Ways of storing invoices in a digitized form

 

  1. Paper Tiger Use

 

This software helps in defining the storage location for bills. It offers a system for indexing all the files on your computer. It also minimizes the chances of misfiling as it requires the user to standardize on only one indexing structure. Paper Tiger allows the creation of a database for various accounts categories. This database allows a quick search which makes the reorganization of files easy. Using a simple database search, all the locations that a file existed in previously are displayed. Paper Tiger offers value for money either as a cloud based service at an annual cost of $50 or as a desktop software at $ 80.

 

  1. The use of Google Drive

 

It offers a unique feature over the other cloud storage services by allowing files search. Google Drive allows a search through android apps or iOS. Other than easy access and search, it also allows sharing of files with others. This enhances accountability and transparency in a firm especially with matters concerning account receivables and account payables. It also offers security to invoices as they are labeled private by default and sharing can only occur by the authorization of the user. Google Drive offers a 15GB free storage, and any additional storage space comes with an extra cost. The monthly charge for 100GB is $5 and for a 200GB is $10. Storage capacity and time limits are the key features to consider when purchasing this cloud based storage service for the firm.

 

  1. The Use of NeatConnect

 

This software functions as a combination of NeatCloud and NeatDesk document scanner. NeatCloud functions like any other cloud based service but with unique features that allow indexing and storage of invoices. Additionally, it provides secure availability of data in the documents by use of either a mobile device or PC. One can also incorporate Mac productivity apps such as Nvalt, Popclip, Dropbox, and OmniFocus. NeatCloud allows quick and easy capturing of data. By use of the NeatCloud scanners, more than 50 receipts can be fed into the computer at once as a single unit. It also makes it easy for users by its optical character recognition which automatically recognizes and sorts files into their document type. NeatConnect could be one of the most expensive storage software, but it is one of the most elegant and simplest to use. Although the first three months of installation are free, the monthly cost afterward ranges between $5 to $25 depending on the plan chosen. The initial installation is usually at a fee of $500 and comes with a scanner and the three free trial months.

 

The use of Legal Billing Software in Organizing Invoices

 

 

It is a software used in law firms to ensure efficiency and create an error free billing process. The legal billing software not only deals with billing but also incorporates all aspects of the business in ensuring smooth operations. It ensures the invoices are well stored and can be easily retrieved when needed. Clio, ProLaw, Abacus Law and Amicus Attorney are some of the best legal billing software packages.

 

Law Firm Billing Software

This software is commonly used in law firms, legal departments and used by advocates to create efficiency in the field of finance. One of the best law firm billing software is CICERO LawPack which has over three decades of use.

 

2 Sep

How a Legal Billing Software Will Protect a Client’s Financial Confidentiality

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How Will Legal Billing Software Help You Save Money And Protect Clients?

 

Law firm billing software is quite important for your business, and you will find that there are a number of different people who will benefit because you run your business properly. This article explains how you may use legal billing software to save your cash and time. You have many different options when you are working with the Legal Information Institute, currency and billable hours. Someone who has questions about billing may leave it up to the law firm billing software to cover the rest.

 

#1: Billable Hours

 

You have a number of billable hours that you must track when you are working, and you will find that there are a number of different things that you likely did not realize you missed. You cannot keep track of this on paper because it could be lost, and you are much better off loading your hours into the program. You may save all your hours in the legal billing software program, and you will find that you may call up this information for each case.

 

#2: Invoices

 

The invoices you are creating through law firm billing software will be sent to your clients in any way you like, and they will receive notifications over email and text. They will have a place for you to receive payments, and they will give you a number of different payments on-time as opposed to waiting for snail mail. There are many different people who wish to pay online, and the portal you use through the software will make their lives simpler.

 

#3: The Payments

 

You will receive payments through the online portal in a short amount of time after you have set up the portal, and you will find that the program accepts all payments, sends them to the right place and notifies you when you have your payments. You will be aware of all the cash you have received, and you will feel as though you are not spending all your time on payments and reminders.

 

#4: Chronicling Your Work

 

You may chronicle your work for the invoices you have created, and you may print out all the information that explains how you did your work. Your clients may look over the information you have created, and you will feel much better knowing that you have charged for the things you truly completed. There is no question that you have done this work, and you will have a record that may be used if you are challenged.

 

#5: Taxes

 

You must have software that you may use to create reports, and you may use reports that show what you must pay in taxes that year. It is much easier for you to have complete your tax return at the end of the year, and you may submit these documents to your accountant if you like. It is much easier for you to use the tax forms with your accountant at the end of the year, and you will notice that you have everything you need in one place.

 

#6: How Long Do Your Records Last?

 

You may keep your records for many years to come, and you will notice how simple it is to save your money and time when you are searching for old records. The old records may be called up any time you need them, and you will find that explaining your old cases is quite simple. You may print your reports, and you may share them with anyone you like.

 

#7: Sharing Documents

 

You may share documents with anyone you like at any time, and you will feel much more confident sharing because the documents are sent over a secure server. The server will protect your clients,and you will sell them on this service when they need to know. You will avoid any problems that may occur with hackers, and you will notice that you have the security protocols changed any time a new threat occurs. Your host will help you understand if there have been security breaches, and you will have alerts come to your phone or email any time there is an issue.

 

You have every opportunity to ensure that you are billing safely, and your clients will be happy with the manner in which they receive their invoices. You will not lose information that was saved for each case, and you may organize your information in any way you like. The billing software will help you create documentation that shows how you served each client properly.

 

31 Aug

How Being on Top of Your Client’s Billing Will Impress Your Legal Client

LEGAL-BILLING-SOFTWARE-8

How Being on Top of Your Client’s Billing Will Impress Your Legal Client

One of the most daunting tasks a lawyer, a law firm, or a client working with a law firm faces is the billing process. Yet it can also be an opportunity to impress your client if you have a billing process that flows smoothly and makes it as easy as possible on your client. This can generate positive word of mouth testimonials from clients and bring new or repeat business through your doors.

However, the good news is that what once was an antiquated process of invoicing can now be mostly automated with today’s billing software designed specifically for law firms. This takes the straign off of you and also frees up team members to work on other tasks than manually invoicing. So, want to wow your clients with your sleek billing process? Here are a few tips:

Have a System in Place

Whether you are one attorney practicing on your own of a full legal services corporation, it is important to have a billing system in place. This system should not vary much from case to case and should flow smoothly each time. Invoices should go out on a certain date, either a date of the month or a date from services rendered, and should stay completely consistent for each client. Similarly, second notices, etc. should always follow in the exact structure.

Use the Right Technology

One of the most impressive ways you can reach your cleint is by letting them know you use modern technology to expedite the billing process. Here are just a few ways you can make the use of technology work to your advantage:

  • Let them know you are automated. Modern Law Firm Billing Software automates the entire process. Let your client know that they will never receive a late invoice, or an invoice with a human error as it is all handled by the latest technology.
  • Show your client that you are a firm that is up to date on modern technology. Being up to date on one thing bodes well for the fact you are up to date on all else.
  • Make your law firm billing software seem bigger than it is. Just because it may be one person that works with the law firm billing software, doesn’t mean that can not be called your billing “department.”
  • Use past examples. By citing past examples of how billing flowed smoothly, your client will be inclined to feel there billing will too.
  • Follow up with a personal touch. Just because you are using law firm billing software doesn’t mean a human touch isn’t appropriate. Have a paralegal follow up after the first invoice to ask the client if they have any questions.

Explain the process. Be up front with your client on how the billing process works. Explain to them each key detail and make sure to ask them if they have any questions. Ask them up front who the point of contact for billing will be on their end and let them know who it will be within your firm.
</ul>
Call them personally after the second notice. Often, things get lost in paperwork and when your client is late, they may not even know it. Don’t hesitate to call them after a past due notice personally. This can also re-establish connection and generate repeat business.
Let your legal billing software do the work for you. Vet software before you select it. Look to the legal information institute for recommendations on the latest software.

Hire the Right People
As an attorney, billing is not your job, but it is your responsbility. Successful billing can make or break a law firm, and bringing on the right person who can seamlessly manage your firm’s billing while not putting additional work on to anyone’s plate will be the ultimate key to wow your clients.

When considering hiring someone, along with the key attributes of accounting knowledge and skilled with legal billing software, consider hiring someone to manage your billing that can also be client facing. If a person has a strong enough set of people skills to communicate directly with clients’ team members, that is even more work you can delegate to the right person.

31 Aug

How Being on Top of Your Client’s Billing Will Impress Your Legal Client

LEGAL-BILLING-SOFTWARE-8

How Being on Top of Your Client’s Billing Will Impress Your Legal Client

One of the most daunting tasks a lawyer, a law firm, or a client working with a law firm faces is the billing process. Yet it can also be an opportunity to impress your client if you have a billing process that flows smoothly and makes it as easy as possible on your client. This can generate positive word of mouth testimonials from clients and bring new or repeat business through your doors.

However, the good news is that what once was an antiquated process of invoicing can now be mostly automated with today’s billing software designed specifically for law firms. This takes the straign off of you and also frees up team members to work on other tasks than manually invoicing. So, want to wow your clients with your sleek billing process? Here are a few tips:

Have a System in Place

Whether you are one attorney practicing on your own of a full legal services corporation, it is important to have a billing system in place. This system should not vary much from case to case and should flow smoothly each time. Invoices should go out on a certain date, either a date of the month or a date from services rendered, and should stay completely consistent for each client. Similarly, second notices, etc. should always follow in the exact structure.

Use the Right Technology

One of the most impressive ways you can reach your cleint is by letting them know you use modern technology to expedite the billing process. Here are just a few ways you can make the use of technology work to your advantage:

  • Let them know you are automated. Modern Law Firm Billing Software automates the entire process. Let your client know that they will never receive a late invoice, or an invoice with a human error as it is all handled by the latest technology.
  • Show your client that you are a firm that is up to date on modern technology. Being up to date on one thing bodes well for the fact you are up to date on all else.
  • Make your law firm billing software seem bigger than it is. Just because it may be one person that works with the law firm billing software, doesn’t mean that can not be called your billing “department.”
  • Use past examples. By citing past examples of how billing flowed smoothly, your client will be inclined to feel there billing will too.
  • Follow up with a personal touch. Just because you are using law firm billing software doesn’t mean a human touch isn’t appropriate. Have a paralegal follow up after the first invoice to ask the client if they have any questions.

Explain the process. Be up front with your client on how the billing process works. Explain to them each key detail and make sure to ask them if they have any questions. Ask them up front who the point of contact for billing will be on their end and let them know who it will be within your firm.
</ul>
Call them personally after the second notice. Often, things get lost in paperwork and when your client is late, they may not even know it. Don’t hesitate to call them after a past due notice personally. This can also re-establish connection and generate repeat business.
Let your legal billing software do the work for you. Vet software before you select it. Look to the legal information institute for recommendations on the latest software.

Hire the Right People
As an attorney, billing is not your job, but it is your responsbility. Successful billing can make or break a law firm, and bringing on the right person who can seamlessly manage your firm’s billing while not putting additional work on to anyone’s plate will be the ultimate key to wow your clients.

When considering hiring someone, along with the key attributes of accounting knowledge and skilled with legal billing software, consider hiring someone to manage your billing that can also be client facing. If a person has a strong enough set of people skills to communicate directly with clients’ team members, that is even more work you can delegate to the right person.