4 Ways to Protect Your Client’s Information

6 Aug

4 Ways to Protect Your Client’s Information


How Large Firms Reduce Their Legal Costs

Every business is meant to deal with clients and protecting clients’ information is paramount. Law firms are no exception. The use of LAW FIRM BILLING SOFTWARE is one possible way of achieving this objective. Large law firms are outsourcing their billing functions to consultants in legal costs. It reduces loans expenses while benefiting from expertise in legal costs.

Unfortunately, outsourcing is not an option for small law firms. They cannot afford it and hence, these firms result to billing software. Lawyers and their PARALEGAL team do not have to manually draft bills. It is time-consuming and lots of paperwork.
Other companies ought to adopt other secure ways such as:

• Access control
• Clearance levels
• Encrypting clients’ information

The most suitable secure approach for any type of law firm is using the software. Here are some of the benefits:




This software allows users to build a client list and their contacts. By doing so it is possible to account for the time spent with every client. The time spent will easily determine how much the client should be charged. It is also possible to indicate clients with recurrent fees. For example, clients with retainer fees have recurrent charges. LEGAL BILLING SOFTWARE will automatically make such records. The retainer fees are paid through credit cards on a monthly basis. This arrangement is convenient for the law firm. It is guaranteed that clients will dependably pay their fees.




Law firms are assured about safety and security of being online. Users do not need to work from the office. Authorized personnel should have a strong password for access. It is wise to change passwords often in case they have been compromised. Users need to consider a two-factor authentification. This measure reinforces security for clients’ records. In case an intruder overrides the passwords, he or she will not succeed on the next verification. LAW FIRM BILLING SOFTWARE allows safe access to records anywhere with an internet connection.

After the records are updated, the law firms can send their clients invoices via email. After clients receive their invoices via email, they conveniently make online payments. These payment details remain confidential and they will never be used without the owners’ consent.




Software for law firms is designed to be comprehensive and simple for any person to use. No intensive training or course needed. They only require basic computer skills and a brief orientation of the particular software. However, not all software in law firms can be used by everyone. Some are complex and require technical knowledge. For example, project management department uses such multifaceted software. For personnel in this department to use software competently, they will need to have ADVANCED DIPLOMA IN LEGAL PROJECT MANAGEMENT.


Clients do not have similar needs and expenses. For instance, some require a lot of attention while others are seeking counsel on terms of a LOAN. LAW FIRM BILLING SOFTWARE is capable of building different accounts. Each account will manage a client according to her details. These accounts enable the firm to understand their clients. They can anticipate their needs and prepare to serve them. It helps create a good relationship and loyalty. A client’s account may have numerous of information about the client. The firm should utilize for the benefit of their relationship with the client.


Cloud-based software


LEGAL BILLING SOFTWARE is available in the cloud. When one evaluates the desktop and cloud-based version, the future of legal management practices lies in the cloud-based version. This version has numerous advantages such as mobility and flexibility, no technical knowledge required, backup is automatic and compatibility. One shortcoming of many desktop versions is the limitation to Windows OS only. The cloud-based software accommodates all types of computers. Affordability is also a major benefit of cloud-based version. It does not matter how users increase, and the costs will still be efficient.

Using software in law firms seems to be a significant practice. It needs to be reinforced by other forms of data security. For example, the network used in the organization should be private. If intruders are able access this network, the clients’ information is vulnerable. A virtual private network will hide activities of a user from the public domain. Many people using the same Wi-Fi not see a user in VPN. It is not illegal to us VPN because they are meant for privacy purposes. Law firms and all other businesses have an obligation of protecting client information at all cost. Each organization should identify favorable approaches for its situation.

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