Immigration Lawyers: Legal Billing Tips
Here are six tips every law firm needs to know about law firm billing software.
1. Obtain authorization from the district office
Lawyer Services and Payments (LSP) do not take into account discretion without the proper authorizations. As such, it only pays the maximum tariff without these authorizations, thus resulting in money lost.
2. Hearing days should be billed correctly
When billing for hearing days, ensure that you clearly specify the services you provided as well as the results of the case; be detailed and avoid generic descriptions.
3. Billing for letters
The amount you decide to charge per letter is entirely dependent on you. However, you should not charge based on the number of letters you send. Instead, charge as long as the letter you sent to each party is unique. In other words, if you send the same copy of a letter to multiple parties, then ensure that you charge only once for the letters.
It is not necessary, but it pays to be detailed – as such, ensure that you explain how the letters you send will advance your clients’ cases.
You also have the option of buying standard billing software or getting a custom-made one—the latter option is better as your law firm is unique and hence needs software that meets all your needs, but keep in mind that it may cost you more than the former.
Integrating credit card processing will be good for you as well as your clients. For starters, it will make it easier for your clients to pay online without the hassle associated with cash payments. Additionally, it will reduce the amount of work you have to do to process payments on your end.
Some standard billing software feature credit card payment options. However, it would be better to custom-design your software to ensure that it can work with all types of credit and debit cards and for mac productivity.
The software is responsible for cashing invoices, while the accounting-department keeps track of money-related matters. Without proper communication, it becomes difficult to keep track of these payments especially if the billing software accepts credit card payments. This is because most credit card merchants tend to batch deposits, hence making it seem as if multiple payments from different clients are a single deposit.