6 Legal Billing Tips for Immigration Lawyers

20 Oct

6 Legal Billing Tips for Immigration Lawyers


Immigration Lawyers: Legal Billing Tips 

Immigration lawyers deal with a lot of legal documents. Without proper records, it may prove difficult to bill clients for services rendered. As a result, you do not get compensated well for your services as you may charge less or more. This is why it is important to have legal billing software to help manage the firm’s accounting department.
Here are six tips every law firm needs to know about law firm billing software.

1. Obtain authorization from the district office

It is important to obtain all the required authorizations from the district office to ensure that you have paid the correct tariff. You will need to highlight all the work you have performed to get the proper authorizations.
Lawyer Services and Payments (LSP) do not take into account discretion without the proper authorizations. As such, it only pays the maximum tariff without these authorizations, thus resulting in money lost.

2. Hearing days should be billed correctly

There are several factors that are taken into consideration when billing hearing dates and entering the hours in the billing software. For starters, you should enter the hours you attended and leave out waiting time as your services were not in use then. For adjournments, ensure that evidence was presented before the court; otherwise, it is not permissible to bill for adjournments.
When billing for hearing days, ensure that you clearly specify the services you provided as well as the results of the case; be detailed and avoid generic descriptions.

3. Billing for letters

You will find it necessary to send letters regarding your case to your client and other relevant parties such as representatives and other lawyers. You should charge for these letters too.
The amount you decide to charge per letter is entirely dependent on you. However, you should not charge based on the number of letters you send. Instead, charge as long as the letter you sent to each party is unique. In other words, if you send the same copy of a letter to multiple parties, then ensure that you charge only once for the letters.
It is not necessary, but it pays to be detailed – as such, ensure that you explain how the letters you send will advance your clients’ cases.
4. Work with a reputable software designer
The efficacy of the legal billing software will depend on the expertise of its designer. With so many designers online, it may prove difficult to settle on one. However, there are several reputable companies that specialize in designing law firm billing software. As such, review several of such firms and choose one depending on your needs.
You also have the option of buying standard billing software or getting a custom-made one—the latter option is better as your law firm is unique and hence needs software that meets all your needs, but keep in mind that it may cost you more than the former.
5. Integrate credit card processing
Credit cards are the preferred means of payment by many people. As such, it would be prudent to integrate credit card processing with your law firm billing software.
Integrating credit card processing will be good for you as well as your clients. For starters, it will make it easier for your clients to pay online without the hassle associated with cash payments. Additionally, it will reduce the amount of work you have to do to process payments on your end.
Some standard billing software feature credit card payment options. However, it would be better to custom-design your software to ensure that it can work with all types of credit and debit cards and for mac productivity.
6. Integrate billing and-accounting
Billing and-accounting are two independent departments, but they should be integrated to make it easier to keep track of, and process, payments.
The software is responsible for cashing invoices, while the accounting-department keeps track of money-related matters. Without proper communication, it becomes difficult to keep track of these payments especially if the billing software accepts credit card payments. This is because most credit card merchants tend to batch deposits, hence making it seem as if multiple payments from different clients are a single deposit.
Immigration and refugee cases are complex enough without the hassle of keeping track of payments. As such, get billing software to keep track of payments and ensure that you get paid well for your services – it will make your work in South Dakota odyssey case management much easier.
19 Oct

Different Types of Billing Methods for Attorneys


Billing Agreement Between Client and Attorney

No matter what field of law is sought after by individuals, that firm or office will perform the task of billing. Whether the law field is corporate, bankruptcy, criminal, health, family or immigration, the people involved is a client, an attorney and staff.

The individuals will be bound together by an agreement which will outline one of the different types of billing methods for attorneys. The agreement for the billing method is to simplify an understanding of the exact billing fee arrangement containing the hourly rate, a contingent fee and a retainer.

Simply put, a retainer is upfront money paid by the client to the attorney to begin their work. Generally, part of a retainer fee will be returned to the client after the attorney’s costs have been subtracted, but this is usually based on hourly fees.

Billing Methods

Other types of billing methods include a contingency fee, a straight/flat fee and an hourly fee.

1. Contingency fees
These are fee that are the more common type of billing methods used by attorneys. This type of billing is applied under the agreement that an attorney receives their fee only if they win the case. This is a common personal injury and malpractice case billing method. The reality of a contingent fee is that the law firm receives a percentage of the settlement cost, plus expenses, then the client will receive the balance of any monetary settling case.

2. Straight/Flat fees
An exact dollar amount for the work an attorney will perform on a client’s case is agreed upon at the beginning of an agreement. Under this method, there is certainly not a lot of billing hours and lengthy time management involved. An attorney does not have to keep track of the billing time. Using this billing method generally involves straightforward family law cases involving divorce, Wills, foreclosures, etc.

3. Hourly Fee
Even more common than a contingency fee is the hourly billing method. An hourly fee is based on what an attorney charges as their hourly rate. The client receives a bill each month outlining the attorney’s charges. This type of billing is affixed to any type of case that a client seeks out an attorney for, especially monetary suits.

Why Law Firms Need Legal Billing Software

Is it any wonder why a new billing method needs to be used by today’s law firms, no matter whether they are small firms, medium size firms or a corporate firm. The billing and finance area of law is truly outdated because it is almost a manual effort. Generally, attorneys would have their paralegal staff keep track of their daily work time and expenses which could be in the form of hard to read stained receipts and other types of unintentional lost billing actions.

Advanced LAW FIRM BILLING SOFTWARE technology is available to help attorneys with their time and billing management. Advanced software systems remove the guesswork out of an attorney and his billable staffs’ work load. Software solutions can create reports for each of the attorney’s clients, billable time is easily recorded for contingent fees, hourly fees or fixed fees.

LEGAL BILLING SOFTWARE can also create individual client invoices for mailing or to be sent via email. Intuitive software can help keep track of documentations and can be integrated into other bookkeeping software systems.

With the use of tablets or mobile phone, an attorney can input their time into LAW FIRM BILLING SOFTWARE programs or apps without interrupting their moment by moment tasks. Law firm accounting departments can easily sort an attorney’s client cases, expenditures time tracking, calendar dates and more.

Example of an Autonomous Billing Software

LEGAL BILLING SOFTWARE like the government’s Longshore Case Management System (“LCMS”) which can hold a massive amount of client data. This system has a variety of automated features, as in case searches to deter any chance of duplicating files as an attorney can create new case files.

If an attorney is handling a personal injury case as the LCMS is centered around (Black Lung Benefits Act), this system keeps track of all facets of an injury case from beginning to end. The LCMS holds records of the medical providers, attorneys representing claimants who provide information in support of compensation claims, coal mine operators, insurance carriers, surviving relatives, claims and benefits.

Legal Billing Software Added Benefits

Additional LEGAL BILLING SOFTWARE benefits include:

• Conflict report checker
• Run reports based on a data analysis in different formats, i.e., Excel and PDF
• Compliance
• Bill collection information
• Stopwatch track time
• Check invoicing
• Cloud-based confidentiality and security

Using billing and time-keeping software, attorneys have more time to better manage their case load and to devote more time to helping their clients win their case. Today’s innovative software features are user-friendly so that with just a click of a button, billing data is entered where at one time this was considered a laborious and time-consuming task.

18 Oct

Easy Ways to Track Non-billing Expenses


Easy Ways to Track Non-billing Expenses

Law Firm Billing Software provides easy ways to track non-billing expenses. The legal system has many areas, Immigration, Bankruptcy, personal injury, labor law, Criminal law, family and health law and the list goes on. Each time an attorney sits down with a client, researches a case or handles a court appearance; this cost the attorney time and everyone wants to be paid for his or her time.


• Clarity
• Accuracy
• Timely billing
• Less paperwork
• In house accounting

Legal Costs:

It is important to avoid the chance of ruffling a client’s feathers with charges he or she feels are unfair. The best way to manage any questionable charge is to maintain accurate records. Date pages accurately, and place why, when and what for in plain billing language. When a client uses legal services, costs add up. Telephone services are needed; documents require copying, even lunch may become a part of the expenditure. It is important to lists these charges before they are overlooked or forgotten entirely.

Poor Bookkeeping Loses Money:
Failure to charge for services dilutes the efforts of the firm. Investigative services are not unusual in legal cases, servers are necessary, and travel expenses add up, reaching beyond the cost of actually sitting down with the client. These costs take away from profits unless charged to the client. The listing of cost for an attorney falls under a different arrangement. The spending of money by an attorney for a client is a loan. However, this money rates as positive income, although it seems to be flowing away from the company’s bank account. The expectation is the monies will be repaid, therefore, considered an asset.

While struggling with retainer fees, referral, flat rate or consultation fees, getting everything down in the correct order is a little distracting when winning a case for a client is the goal. Nevertheless, without money in the bank, the attorney cannot handle any case effectively when he or she is worried about the rent. Law Firm Billing Software improves the chance of better earnings.

Separating Charges:

The New York City law Department uses Legal billing software as an easy way to track non-billing expenses while maintaining a clear record of billable expenses. Washburn University trains students to use legal firm billing software to manage a variety of billing and non-billing requirements.


Legal Billing software updates billing tracking each added expense. Phone calls, copy cost, and legal research fees are a legitimate cost but out of the average consideration for normal billing. List Attorney Fees with Simplicity. A Software improves the efficiency of financial data. Stopping to log information is easier, while the workflow is uninterrupted. Law firms capture more of their funds and lose less time from billable legal services when using Law Firm Billing Software.


Legal software is a secure way to manage non-billing while creating a quick way to track time and money. Each lawyer has access if the firm chooses to give it and can log time and any loans given during the course of the day. Legal organizations might have problems if funds flowing into the company are missed through poor billing practices. Billing is done when the expense is created with the detailed information listed, making tracking cost easier on everyone. Improper billing can affect the amount of taxes paid causing loss of income or legal difficulties.

Hiring an Accountant:

If a financial service is hired later, this also distracts from the bottom line. If an attorney is operating a one-person firm, tracking non-billing costs is crucial and more demanding without legal software. The ability of the firm to grow might hinge on tracking cost and time. A new firm can ill afford waste.

Tracking cost eliminates wasted effort while preventing clients from taking advantage of the attorney’s time. Solicitors can concentrate on doing the best job possible for clients and they are able to show clients any charges related to their case if obligated to do so. The objective of every business is to earn money. Tracking non-billing cost is one way to help that process along.

17 Oct

3 Legal Billing Tips for Criminal Law Attorneys


Criminal Law Attorney Tips

The Need for Embracing Technology in the Legal Arena
Even as the legal fraternity still grapples on this cusp in “age of data”, the need for using efficient and reliable billings system becomes inevitable. But coming to think of the systems that have been in place, such as the time-based form of billing, there is need for legal billing software. From the foregoing, most legal firms have always conducted their business using archaic forms of billing that end up to be time-consuming and generally inefficient. Worse still, it becomes more challenging when legal attorneys conduct their litigation devoid of appropriate technological understanding. The technologies herein necessarily mean the various strategies that they need to employ in making accompanying processes efficient. The article will therefore focus on 3 legal billing tips for criminal law attorneys that ensure utmost time-tracking, bill preparations and trustworthy accounting.

Legal Time and Billing

First and foremost, as an attorney, you need to adequately invest in sophisticated legal billing software that provides end-to-end and integrated coverage for an attorney’s billing chores. In addition, such software eases any batch processes in invoices and even low-retainer reminders for all clients. The reminders also cover the chances of the attorney’s clients to making payment via credit their credit online. As a reliable tip, when an attorney uses legal billing software, he is able to post matter costs concurrently as draw payments or expense. Such a provision allows the attorney to operate and accord trust to the account balances in an updated and a manageable manner. To add, it is important to ensure that the software is able to capture the slightest billable activity in real time. It is sufficed to say that time spent on multiple matters must therefore be tracked and even the current period gets added to invoices.
Jotting Down Various Tasks as Soon as they are conceived or even Implemented
Bearing in mind that lawyers are always busy individuals, the need for recording time should k=just be prompt. The likelihood to forget assignments and tasks is usually high and hence, recording time just after completion ensures accords the best way to remaining accurate. One dispensation of the law firm billing software is the built-in timers that go a long way helping attorneys with the task of capturing moments as they happen. The device becomes more essential with meetings and phone calls that must always display some level of organization and more importantly accuracy. Lastly, the built-in timers will also ensure that whenever you do not have access to your personal computer you can still have tasks recorded. After jotting them down, you can later transfer them to your Smartphone (Mac books preferably) or notebook for other purposes of accountability. Talking about the Smartphones ushers in the world of Mac productivity where its devices have proved reliable as with conducting legal business. Through iOS products, synchronizing, customizing and back-to-end system integration have become executable and have thus made using data analytics in the law firm much easier. A good example points to how South Dakota Odyssey Case Management Department have had their e-filing systems guideline synchronized with Mac-enabled devices to allow for easy management of data. Through integration with law firm billing software, the apps have an attorney notification system that allows any information, for instance for billing to reach each attorney through his handsets. Another provision allows members of public to access the various dispensations found in the Mandatory Order.
Keeping descriptions as detailed as possible
When you become more precise with your time entries as an attorney, there will be minimal or no time spent by clients looking out for further clarification whenever they are served with their bills. In this regard, it requires one to be more succinct and detailed as possible whenever the need for giving details becomes a requirement. A good tip in this case can consider following a sample like: “Attendance in a federal court to instruct Mrs. Colder of Counsel before Her Honor Judge Rachel in application for a summary ruling (application successful)”. Such an excerpt shows more in depth explanation than having to say: “In court attendance”. Considering the latter detail, there is lack of depth and it raises many questions pertaining to who did what and in which level of the court. In contrast, the first example offers sufficient information in regard to the nature of the task at hand. It further confirms to the client that you value the task that you have at hand and he or she has no problem with the any finance or monetary-based engagement with you as the attorney.
16 Oct

3 Types of Attorney Fee Arrangements


What Should You Charge?

One of the first questions people ask when they are considering going to an attorney to ask for assistance is: ‘What will it cost?’ The answer to that question can vary greatly depending on the type of assistance they need, the nature of the problem and whether or not it requires the attorney to appear in court. Another thing they must consider that can play a major role in determining the cost of getting legal help is the fee arrangement.

Common Types of Fee Arrangements

There are several types of fee arrangements attorneys and clients use to determine the cost of legal representation. The most common ones are:

1. Consultation Fees
2. Contingency Fees
3. Flat Fees
4. Hourly Fees
5. Retainer Fees
6. Statutory Fees

The fee arrangement is often decided by the type of legal services the client needs. Many attorneys charge a set consultation fee to meet with the client. For certain types of simple legal matters like will preparation or uncontested divorces, many attorneys charge a flat fee. In some cases the price an attorney charges for a service is set by regulation or statute. This is called a statutory fee. It’s when cases falls outside of these set prices that legal representation become very expensive.

1. Contingency Fees

This is a fee structure where the amount of money the attorney receives is based on a percentage of the amount that’s awarded to the client they represent in a negotiated settlement or a judgement. If the client loses the case, the attorney doesn’t receive any payment at all. This type of fee arrangement is commonly favored by medical malpractice and personal injury lawyers. Many attorneys use this type of payment arrangement because it can generate a large number of clients. People are more apt to use an attorney that tells them if they don’t win the case, they won’t have to pay the attorney.

Lawyers don’t even to use law firm billing software when they are being paid on a contingency basis. The standard contingency fee percentage is 33 1/3%. But it can be lower if there’s a quick settlement or higher if an appeal becomes necessary. Sometimes the court limits the size of the lawyer’s contingency fee. Many lawyers only agree to a contingency fee arrangement if they anticipate a large settlement.

2. Hourly Rate

Most attorneys usually use and hourly rate fee arrangement. They can simply log their hours spent on each case-related task into legal billing software. When the case is over, they can simply total up their time and bill the client. Depending on the nature of the case attorneys may charge different hourly rates. For simple tasks like preparing a contract, they might charge $100 an hour. For cases requiring litigation, the hourly fee could be $200 or more. The attorney will also charge extra if they need to use a paralegal or other support staff. When the case is over, the lawyer can compute the total hours it took using law firm billing software.

3. Retainer Fees

Technically, this isn’t a separate fee. It’s like a deposit paid toward the cost of the legal services the attorney provides. Many large businesses and well-known individuals have attorneys on retainer. They’re paid a set amount each week, month, or year to ensure they’re available whenever the client needs them to handle a legal matter. The retainer fee is usually the attorney’s hourly rate multiplied by a specific number of hours. The client usually places the money in a trust account. The cost of the services rendered can then be deducted from the account.

In many cases the retainer fees aren’t refundable. However, if the court deems the fee to be unreasonable, it can be invalidated. This fee arrangement can benefit both the attorney and the client. It guarantees the attorney money whether or not they’re called upon to render legal services. For the client it means they have an attorney “on call” ready to handle any legal problem that arises. When the client’s legal problem is over, the attorney can calculate their total cost using legal billing software.

Choosing the right attorney fee arrangement is important for controlling legal costs. Otherwise clients may need loans to pay their legal fees. The legal services corporation can help clients decide which fee arrangement best suits their needs. When the case is over, the law firm billing software will let both the client and the attorney know if they’ve made the right choice.

15 Oct

Legal Billing Software: Road for Success


Legal Billing Software: Road for Success

A good piece of office software can change your life. By automating the dreary and repetitive tasks, busy legal professionals save time, money and headaches. Todays product offerings for legal billing software are a diverse bunch, all types of legal software options to ease process from payment to case filings. Most of all the legal software options are available on your phone, some have apps, all with functions executable via iOS of Mac productivity platforms.

An active and well-represented category of software

Law firm billing software is a product that is highly-reviewed, right up there along with Gucci satchels and Pokemon plush characters. In fact, the rankings for the top 20 Legal Billing Software performers have just been ranked, compared and reviewed.

How the product offerings were reviewed

There were some stand outs, excelling in categories that other software did not offer. Most of the legal billing software does just that, smoothly handles and executes billing processes. Many companies offer products that offer legal billing as an option, the main star is a legal management website or service. If possible, choosing a legal management service, which features billing solutions as an option, could offer greater rewards than choosing a service provider with limited selections.

The first example of software that made the list

MerusCase, for example, is a cloud-based offering (some are not cloud-based) that is suited to all sizes, complex and large, down to solo. This is actually an important distinction because many law billing providers serve specifically small sized law firms and solo attorneys. For $39 a month (per user), participants have access to training and support options:

• Cloud, SaaS, Web
• Documentation
• Webinars
• Live Online
• In Person
• Online
• 24/7 Live Representative Access

A legal product with a huge following

Another company that is represented in the top legal product list is CaseFox. Besides a cute namesake, CaseFox has a massive online following, with one of the highest amounts of reviews posted. A cloud-based service provider, CaseFox has a target audience. This is software best suited for certain professions, investigators, psychiatrists, consultancy firms would benefit best from the billing features. Solo to medium size firms would perform best with this software. The reviews are solid and consistent. Stephen, a paralegal that has used the software for at least a year reported that it has enormous timekeeping potential, remarking “this is a great timekeeping software that is easy to use.”

Free and High-Performing

With an equally attractive name comes SlickPie. Billed as the perfect accounting software for small businesses or solo entrepreneurs, perhaps it is perfect- it is free. Serving freelancers and non-profit groups, the reviews posted online have been overwhelmingly positive, way above positive. One of the few complaints was the lack of a web browser extension button for Google Chrome. One user, Mohon, remarked on the addition, noting “they heard my humble requests and finally released a Google Chrome extension.” Mila, a production manager, also reviewed the product and posted a review commenting “it’s a handy way to send invoices and get paid.”

A simplified beginner user experience

The road to success in law billing can lay in the integration of the product into your current situation. The ability for the product to interact with data sources at the office is key to the overall success of the product. If users cannot import information easily, the efficiency of a product is moot. Seamless coordination and data merge procedures, are essential. A road for success will be a smoother one, Firm Central, offers cloud-based management system software. Seamless work flow is their middle name. Besides streamlining work flow, the latest in leading industry security measures are present – keeping valuable data safe. Tested by a user based at South Dakota Odyssey Case Management studies, noted the superior performance of the law firm billing software, notes “its intuitiveness, flexibility and ease of use.”

A capable legal software product will pave your road to success

The ability to track account activity, run reports, capture billable hours and track expenses are all features that top legal billing software offers.

14 Oct

4 Legal Billing Tips for All Attorneys


Capture Your Time

Effective billing practices is essential to the success of any law firm. Accurately capturing all the time spent working on cases and turning them into billable hours is important to every law firm. While using law firm billing software can help with accounting for the hours spent on legal projects, legal billing software alone isn’t the answer. There are a number of other steps law firms can take to make billing smoother and more accurate.

Proven Methods

There are several proven methods and techniques law firms can use to get a handle on their billing. The following are a few many successful law firms have used to improve the accuracy and effectiveness of their billing practices.

1. Create Clear and Simple Invoices
2. Record Billable Hours Promptly
3. Use Legal Technology
4. Good On-Going Communication

1. Create Clear and Simple Invoices

Many billing problems are rooting in misunderstandings between the law firm and the client about exactly what tasks the billing invoice covers. In some cases the person on the client’s staff responsible for checking and paying the invoices may not understand some of the technical legal terms used in the invoice. In other instances they may be confused by block billing and what tasks were done during the block of time for which the client is being billed.

The solution is to avoid block billing and instead include a clear description of each task performed and how long it took. The law firm should also make sure not to use too much ‘legalese’ when creating invoices. Often the people charged with paying the invoice have no legal training and when complex legal terms appear on the invoice, they put it aside until they get further clarity. This creates bottlenecks and delays payments. Using clear, simple terms can solve this problem and keep the payments for the billed hours flowing.

2. Record Billable Hours Promptly

One of the keys to keeping an accurate record of the hours spent working on a client’s behalf is to develop the habit of entering the length of time it took to complete a task into the law firm billing software or on a note pad as soon as the task is done. Taking a moment to do this not only ensures the firm will be paid for all the time it spent on the case. It also helps the client understand what was done, when it was done and how long it took. Most clients appreciate this and it also helps to speed up the length of time it takes for the legal bills to be paid.

When legal staff wait until the end of the day, week, or month to record the amount of time they spent working on a particular task or project, it can lead to inaccuracies and ‘guestimations’. To some clients that is equivalent to perjury. In actuality waiting too long to document the number of billable hours it took to complete a task can end up hurting both the law firm and the client. It can lead to overestimations, underestimations and confusion. Recording the time right away eliminates that problem.

3. Use Legal Technology
There are many types of law firm billing software and other technological tools available that law firms can use to improve the accuracy and flow of their billing processes. These are designed to meet the unique needs of attorneys. These types of legal billing software can make it much easier for attorneys to record the amount of time they spend on each task related to a case. The software and other tools also enable the attorney and other staff at the law firm to compute the number of billable hours spent on a case by simply pressing a few buttons.

Some firms use the Longshore Case Management System while other firms use different systems that they find better suited to their needs. The key is to find one that’s easy to use and improves billing accuracy.

4. Good On-Going Communication

Clear communication between a law firm and their clients right from the start can usually prevent billing problems from occurring. If the law firm establishes a reasonable fee agreement and puts it in writing before they begin to work, that can help to avoid confusion and billing issues. The firm should also provide a clear description of the legal work they will perform and agree on a billing schedule. Any additional fees, added expenses or rate increases should be discussed with the client before implementation.

13 Oct

What You Should Be Billing For as a Lawyer


What To Bill And Log For Your Client Billing

Logging legal meetings may not be such a big task if your law firm has a few clients but if your clients are in their hundreds, then it will be a big task to log clients’ meetings accurately. Your best bet is to adopt the use of legal billing software from a legal services corporation. The software does not only handle logging of client meetings, it also handles billing perfectly.

Billing your clients

Proper billing is important in running any law firm. A detailed and easy to understand will help with cash flow as clients will pay faster if they understand their bills. This may even mean that you can avoid having to take out loans to cover working capital needs of your firm.
Every client knows he or she has to pay for legal services. Most times when clients complain about legal billing, it is not because it is too high but the manner in which it was presented to them. So, you need to be careful when billing your clients. It may put them off. One funny thing about clients is that they won’t tell you when they have made up their mind to get another lawyer. You will simply not see them again.

What to avoid when billing your clients

Try not to issue bills in bits. Let clients know their bill from the beginning. Put all likely contingencies into consideration so that you won’t be forced to ask for more money halfway. A lot of clients see this idea as a rip off. They see it as an additional hidden fee. This is why it is important to adopt the use of legal billing software to help you break down your charges in smaller components that are easy for your clients to understand.

Important tips on how to bill clients

Some important tips on how to handle legal billing have been listed below

• Deploy legal billing software

• Don’t charge for every little task

• Avoid irksome and vague terms

• For accuracy, record time spent on a daily basis and detail out time spent by your attorney and paralegal

• Make your communication very clear

Deploy legal billing software

Apart from the accuracy of law firm billing software, another reason to adopt this technique is because it boosts your credibility. Clients trust figures generated directly from law firm billing software much more than the one you calculated by yourself. Use of billing software is highly encouraged by Florida State University Law Practice.

Generally, there is a paradigm shift towards general digitization of several business activities. Legal business should not lag behind. Digitization comes with speed, accuracy and convenience. So, in a matter of years there will only be two categories of law firms – those that have adopted the use of software and those that are running out of business.

Don’t charge for every little task

One of the advices of School of Law Online Resources is that attorneys do not have to charge for a simple task of correcting the error in a document or updating a document. This is because a lot of clients do not feel they should be charged for that. They are right in their thought. As an attorney, you may not deliver on your main responsibility without updating or correcting certain documents.

You should think of reference and more business from the same client. So, if you make a client pay for every little task, you may succeed but any client who isn’t happy to pay for some “inconsequential” tasks will never come back for another business or refer anybody to you.

Avoid irksome and vague terms

When breaking down your bill to clients it is very important that you use very simple terms that the client can understand easily. Your clients will be happy to pay for what they understand. When you use too much legal jargons in terms of billing, it is seen as a deliberate effort to bamboozle clients.

According to the policy of some big corporate clients, they do not pay for certain legal services. So it is better to use another term. A very good example is the term “rework”. It is against the policy of many companies to pay for reworking of any old document. So, you need to avoid such words in your bill. Even if you spend so much time reworking a certain document, you should use another term in your bill.

Record time spent with a client on a daily basis

It is better to log the time spent with a client on a daily basis. It makes billing much easier that way. If you wait until the end of the legal service to log all the meetings, you will likely make several mistakes. So, for accuracy, log client’s meetings on a daily basis when it is still fresh in your memory.

Make your communication clear

If you think there is anything on the bill that the client might question, it is better to call him or her to explain it before sending an invoice. For instance, including the service rendered by an attorney that didn’t get to meet with the client in your bill will cause issues without prior explanation. It is better to call ahead and explain exactly what the “strange” attorney did to deserve being paid. This explanation should be very clear.

12 Oct

How a Legal Billing Software Can Keep You On Track


How A Legal Billing Software Can Lighten Your Work

Legal software, law firm billing software to be precise – has a variety of purposes. Sure, we all know that a powerful software tool can help to analyze data. It is the ability of legal billing software to keep office practices and you – on track.
Let’s discuss some of the ways that billing software can assist with offices processes, and how law firm billing software products – can enhance office productivity and keep you on track.

How law firm billing software can help keep you on track

Legal billing software, true to the namesake, assists participants with the legal billing process. The software created and developed by teams of senior engineers have added other features to programs. These additional features are also helpful and assist office flow. A multi-purpose software option, sometimes known as a complete legal software solution, will often have added benefits. Besides handling billing, features such as legal calendaring and practice management. Help in these areas could save legal professionals time, money and sanity.

MyCase streamlines legal office flow

Take for example MyCase, a legal software product. Developed to assist lawyers and all things law, MyCase comes laden with features:
• Web-Based with Mobile Access
• Document Management and Assembly
• Secure Client communication Tools
• Time and Legal Billing Features
• Organized Cases
• Online Payments

MyCase takes it a step further than managing legal finance to help keep busy law professionals on track. This company offers professional websites, QuickBooks Integration, Scheduled Payment plans and contact management.

A business management solution keeping law offices on track

BQE Core is a business management solution, with users reporting enhanced Mac productivity for users, as well as PC users, Mwith the simply designed and smooth interface. An online reviewer posted a comment reflecting on experience with the software noting “I’ve been a user for two years.” The software helps to keep professionals on track with strong time management features, also offering synching and invoicing via QuickBooks.

LeanLaw keeps users on track and excited

Also keeping law office across the United States on track is LeanLaw, another legal services solutions provider. The main consumer target of LeanLaw is a group composed of small and solo law attorneys. The theme behind this company is to lighten the “drudgery” of the typical office workload. Recently, a case worker assigned to the South Dakota Odyssey Case Management program had the opportunity to use the program with resounding success. “Their customer service is wonderful: responsive, thorough and friendly” one user raved. Another thanked the product for a life-changing experience, “they get what it’s like to practice law and have built a product around a law firm’s needs.”

The many offerings of Zola Suite

Zola Suite is created to offer multiple ways to track and bill time. Users have the ability to create multiple timers, as well as set automatic timers for emails or phone calls. Self- described as legal practice management software, users have the power to convert tasks entries to time entries. The ability to also convert activity log entries to time entries is offered. Track times through desktop or mobile device, both iOS and Android compatible. The area of time entry is a segment that has been smoothed and refined, the following features are offered:

• “No Charge” option and “No Charge Don’t Show” selections
• Flat fees can default automatically to “No charge Don’t Show”
• Select increments to round-up, per matter (e.g. 6 minutes)
• Enter time in decimals or HH:MM formats
• Conversion into UTBMS codes for LEDES applications

How Needles keeps law professionals on track

A sharply named contender, Needles is the leader in law firm software, with a solid reputation in the industry as a Case Management Software leader. The platform developed by Needles blends easily with any law practice type, of all shapes and sizes. Making this a universally popular option, the software also has the ability to integrate with multiple programs including accounting and document management programs. Some law services providers have created Needles with the success of their office, one happy and pleased user exclaimed: “I really cannot imagine running a personal injury practice without Needles.”

11 Oct

5 Legal Billing Tips for Civil Litigation Attorneys


Five Ways To Use Law Firm Billing Software In Your Office

You must use legal billing software for everything from the paralegal outside your office to the accounting department. You will find that things such as the Longshore case management system help, and you will create a more efficient office using law firm billing software. You may use the program to improve your home’s efficiency, and you will notice how simple it is to create a policy in the office that creates cash flow.

#1: Legal Billing Software For All Invoices

You may use law firm billing software to ensure that you are creating invoices for all your clients. You will find that your clients are quite pleased to pay you when they receive invoices such as this. They will pay you much more quickly when they receive invoices such as this, and they will go to the online portal that was created by your system.

#2: Online Payments

Legal billing software will create an online payment portal that you may use for all your clients, and it will help everyone from a vendor to an independent contractor to do the work. There are many people who will find that the payments go through much more quickly when they use the online portal, and you will notice that you have your clients going online to pay you throughout the day. You will earn more money simply because you have access to these items, and your clients will be happier with your firm.

#3: How Do You Print Invoices?

You may print invoices any time you like, and you will find that there are a number of things you may do when you are working on your cases. You may create an invoice that asks your clients to pay an exact amount, and you may speak to them about these things when they have questions. You will give them every piece of information they could ever need, and they will have the invoices to keep for their records. You may show your clients how much you wish for them to pay, and you will feel much more comfortable knowing that they are likely to pay.

#4: The Design Of The Program

The program you use will be designed to ensure that you are getting the best results no matter what you are working on. Every person in your office may learn to use this program, and they will complete their work in the program just as you do. You have many opportunities to delegate to your staff, and they will serve their clients just as well as you do. There are many different people who will benefit from the program, and you will teach members of your staff to do more efficient work.

#5: Use The Software For Notes

You may take case notes just as you would at any other time, and the notes will be hidden inside the program for you. You will feel much more confident when you have notes for each case in its own folder, and you may look through the software to find notes for any case depending on what you are doing. You have so many different things you may file away in the program when you are working, and you will find that it is much easier to use the program to record audio notes if you like.

#6: How Do You Upgrade The Software?

You may upgrade the software if you like at any time, and the company that sold you the software will continue to upgrade as much as possible. There are many people who will find that upgrading gives them more value, and you will be quite happy with the way the program helps you save time and energy. Every new item inside the program will help you get more work done during the day, and you will feel comfortable knowing that the upgrades are coming through every few months.

Someone who is managing a large legal practice will find that the billing software does all the work for you. You will find that there are many things you may do when you are using the software to manage your cash flow, and you will save quite a lot of time and energy when using this program. You will give your clients the finest service possible, and they will be more pleased with you simply because they know that your office is efficient and organized. It is quite simple to ensure that the law office is recovering funds from each client and vendor.